Payroll Administrator Careers

what does payroll administrator do

Five years of relevant experience is necessary, and candidates who are bilingual in English and Spanish are encouraged to apply. Handling payroll-related problems are part of payroll administration as well. If an employee is paid an incorrect amount or a direct deposit fails to go through, both things are issues dealt with by this department.

New employee files in addition to high level of professional email correspondence. Reconciled over a dozen balance sheet accounts including operating cash and payroll cash accounts. Respond to court documents, process wage garnishments , participate in unemployment cases, complete reports for the Bureau of Labor Statistics. Implemented and trained department on Red Carpet and Open Hire software to streamline the hiring process. Managed a $2 million line-of-credit determining and processing pay-downs and advances. Transmitted payroll utilizing ADP/PC for Windows for 3 years and converted to PAYCHEX for 1 year and generated reports using Reportsmith and Report Writer. Assisted in processing and distributing checks, reviewed check requests.

This is good news for people who want to work from home, or for people who live in rural areas where there are… Before we move on to the key traits of becoming a successful payroll administrator, let’s understand what they exactly do. For every pay cycle, there is a long checklist of responsibilities that need to be fulfilled.

what does payroll administrator do

This relates to items such as company vehicles, cell phones, benefits, and even gifts, lodging, travel, and a host of other items. A payroll administrator is responsible for processing the wages of employees in a company or organization. Furthermore, a payroll administrator needs to have efficient attention to detail as most of the tasks require accuracy and speed. It is also essential to communicate and coordinate with team members at all times. As a payroll administrator, you’ll collect and maintain confidential employee data, such as work hours, leave time, salaries and benefits accrued.

Payroll administration also includes making sure that company payroll policies adhere to employment laws. This can apply to overtime that has been worked, holiday pay or other payroll changes. As businesses grow and employ more workers, it becomes increasingly important to have someone who is capable of processing payroll. When payroll must be organized for only a few employees it may be easy to keep track of payments but as employee numbers grow it is important that enough time is devoted to payroll upkeep.

Answered inquiries regarding all aspects of payroll, FMLA and other benefits. Provided excellent customer service by building relationships through exceptional communication. Analytical Thinking — Job requires analyzing information and using logic to address work-related issues and problems. Initiative — Job requires a willingness to take on responsibilities and challenges. Self-Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations. Concern for Others — Job requires being sensitive to others’ needs and feelings and being understanding and helpful on the job. Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.

How Much Does Payroll Get Paid?

If your answer is yes, a career as a payroll administrator could be a great fit for you. An accounting firm located in Houston looked for a payroll clerk with at least two years of experience working with high-volume payroll and using ADP and Microsoft Excel. You will need to work closely with your own and other department members professionally and diplomatically. You may also be required to lead a team and coordinate with colleagues, clients, board members and different department heads on a range of payroll matters. Having good administration skills will facilitate processes and ensure a consistent, high-quality working environment, contributing to the company’s advancement and yours. This can be ahigh-pressure role; not only do you need to perform accurate calculations while meeting performance standards, but you’re also against the clock to get those payments processed quickly.

A payroll specialist may sometimes work with other payroll department employees to ensure timely entries of payroll timesheets and employee hours. On the other hand, an administrator oversees all of the payroll departments to ensure the entire system is operating smoothly and is there to address any issues as they arise. General office work, invoicing, data entry, payroll processing and audit bill. Payroll Administrators are responsible for the upkeep and management of a company’s payroll. They calculate wages and ensure that employees’ salaries get paid correctly and on schedule.

Companies prefer you to have strong mathematical and problem-solving skills, and some prefer a bachelor’s degree in accounting or human resources. Although duties normally follow established procedures, responsibilities may include routine, minor corrections to make documents acceptable for processing. Requires 1 to 2 years of related experience and normally requires specific bookkeeping/accounting/payroll training. Incumbent is a subject matter expert for compliance, processes, procedures, and the day-to-day operations of the payroll department. Stays abreast of federal, state, and local legislative and regulatory changes and effectively communicates those to the payroll professionals in educational settings. Responsible for the development of training materials, handouts, and training plans for payroll practitioners.

Payroll Administrator Job Duties

Payroll functions are covered by either the finance department or human resources department in most organizations. what does payroll administrator do Essentially, payroll is number-driven and calls for knowledge of tax laws and accounting.

what does payroll administrator do

Implemented new online payroll system that synchronizes information with Quickbooks, reducing errors and increasing efficiency. Leadership — Job requires a willingness to lead, take charge, and offer opinions and direction. Innovation — Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems. Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high-stress situations. Adaptability/Flexibility — Job requires being open to change and to considerable variety in the workplace. Independence — Job requires developing one’s own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done. Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.

Accountant, Payroll Administrator

Processed payroll in an accurate, timely and efficient manner impacting more than 600 employees. Lead payroll processor oversaw the transition from manual to computerized processing and three system conversions.

Qualifications for a job description may include education, certification, and experience. Allows viewing results of payroll payments, including payment status and amount. Administrative assistants are the key to keeping things running smoothly in any office environment. These professionals are in charge of many tasks, including hiring people, managing inventory, and arranging meetings. BizTech College offers Professional Accounting, Bookkeeping and Payroll Administration Diploma . You will gain theoretical as well as practical knowledge to handle payroll administrator role.

Collaborated with human , managers and tax department to ensure proper set up in compliance with multi state regulations and any payroll correspondence. Responsible for overseeing the timely and accurate processing of the weekly and bi-weekly payroll for employees via Ceridian. For a health club I work to help maintain proper record keeping, on time billing, and make sure employees are paid on time and correctly.

  • Providing information and answering employee questions about payroll related matters.
  • The pay rate and hours paid are particularly important because employees are relying on this to be correct.
  • Accesses the Payroll Dashboard to view a high level overview of all the payroll business processes and take any appropriate actions.
  • Math skills include being able to perform basic addition and subtraction, as well as solving for the unknown and visualizing data that will be helpful in the workplace.
  • Innovation — Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.

Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records. Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.

Handled payroll for over 700 employees at 5 company locations and acted as liaison between Finance, Human Resources, and corporate executives. Achievement/Effort — Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks. Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork. Coordinate special programs, such as United Way campaigns, that involve payroll deductions. Keep informed about changes in tax and deduction laws that apply to the payroll process. Accesses the Payment Distribution work area to manage and track the distribution of payments in payment process flows.

Job Openings On The Web

Payroll administrators are responsible for payroll processes, computing wages, and ensuring that employees’ salaries are paid correctly and on schedule. Payroll employees work on strict deadlines to ensure wages are issued accurately and on time. With potentially large numbers of employees depending on them, payroll specialists must be able to adhere to a schedule while maintaining a high performance standard. Most business owners understand that efficient payroll could be crucial to the success of their organization. However, with an intricate regulatory landscape to navigate, payroll remains a highly specialized, complicated process. Payroll staff must be able to handle the demands of their job, or risk errors, costly compliance penalties and, ultimately, unhappy employees.

what does payroll administrator do

For example, some companies have workers that receive commissions in addition to salaries. In these companies, including commissions in employee salaries is a part of payroll administration. For some companies, it also involves assigning exempt or non-exempt status to workers, adding bonuses into paychecks, calculating overtime payments, and adhering to applicable employment laws. Most payroll administrators use computer programs to generate paychecks and may need to work with accounting software to enter payroll information. It is also common to see workplaces using computerized timekeeping systems and the payroll administrator must be familiar with the timekeeping system and how it works. The payroll administrator is responsible for overseeing the entire payroll of a company, while the coordinator is only responsible for the department in which she works.

Description Of A Payroll Bookkeeper

Process 350 + employee electronic paychecks and issue statements of earnings and deductions. Update status changes, tax withholdings, benefit deductions, time off accruals, and liens. Prepared labor distribution reports for departmental budget analysis, reporting for pension, workers comp, and banking. Trained new clients how to utilize the company website for most of their payroll needs. Responsible to pay in time all the office expenses on a monthly basis. Managed office duties, including correspondence, document filing, and answering phones.

Meanwhile, there are 47 job openings at Public Consulting Group and 23 at Paychex. Process payroll for the 57 offices in the Atlanta region averaging $5 million dollars in salary payments for 94,000 employees. Provide assistance with special projects in payroll, human resources and accounting as needed. Worked on special projects assigned such as a pilot for paperless payroll processing and year end projects. Helped improve trust and communication between the human resources/payroll and accounting department. Managed multi-state payroll and benefits processes for 500+ corporate employees, including new hires. Here are examples of responsibilities from real payroll administrator resumes representing typical tasks they are likely to perform in their roles.

This can help to prevent errors in both accounting and payroll to ensure that employees receive the appropriate amount of compensation per pay period. Payroll administrators are also responsible for making sure that payments are delivered on time to employees. To support your payroll department, Paycor has assembled a team of proven tax experts to assist you with payroll tax compliance and workers compensations. In just the last year, our tax team helped with more than 450,000 tax notices.

Administration of union deductions, direct deposits and pay adjustments. Participated in staff meetings and other management meetings as required. Processed and recorded all new hire paperwork, pay changes, leaves, terminations, direct deposits, tax changes, withholding orders, etc. in the pay system. Manually tracked PTO and Vacation time for all employees, reporting to Management monthly. Professionally assisted all employees with pay issues and pay changes. Managed financial departments with responsibility for budgets, forecasting payroll and account payable.

Payroll Administrator Job Description

During anystressful situation, negativity only increases your stress levels, and when processing payroll, being stressed is far from ideal. With this in mind, it is essential to have a strong payroll administrator as a part of your payroll team, covering a number of vital tasks to keep everything running smoothly.

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